Current Career Opportunities with MSI Communications
Office / Accounting Manager (Full-time)
The Office/Accounting Manager is responsible for the company’s billing processes, accounts payable, accounts receivable, contract administration and oversight, computer systems administration and maintenance, financial and productivity reporting, benefits administration and human resource processes.
Accounting Functions
- Oversee and manage billing processes, coordinating with outsourced accounting service. Supervise billing processor, coordinate with account managers. Ensure monthly billing timelines are met.
- Ensure client billings comply with contract requirements.
- Track accounts receivable and handle collections issues.
- Manage accounts payable. Ensure all vendor invoices and company credit card charges are entered in accounting system. Responsible for credit card reconciliation processes.
Human Resource Functions
- Oversee HR processes and procedures.
- Advise management regarding HR issues .
- Employee training when applicable.
- Oversee hiring procedures including coordinating recruitment procedures and screening/interviewing applicants as necessary.
- Oversee termination procedures.
- Workman’s Compensation – Incident/Accident reporting.
- Update HR Policy and Procedure as needed.
- Assure employee information and requirements are current in files.
- Coordinate with outsourced payroll regarding payroll processes, deadlines and act as liaison with employee regarding payroll timesheet issues.
Benefits Administration
- Review annually all benefit plans, advise management regarding any compliance issues and make benefit change recommendations
- Responsible for renewal processes and year end compliance review
- Ensure compliance with enrollment and contract requirements
- Prepare annual Open Enrollment notices
System Administration
- Oversee Workmajig system maintenance & troubleshooting on all modules including accounting functions, project management, traffic, client database, vendor database and media.
- Coordinate with WMJ regarding any questions or issues with software. Serve as main point of contact.
- Maintain and train employees on WMJ
Reporting
- Prepare and distribute weekly, monthly, quarterly and annual reports regarding productivity and sales, accounts receivable, etc.
- Analyze productivity, comparing billable hours to payroll hours
- Upon request, other analyses.
- Maintain equipment inventory for reporting purposes, responsible for completion of business property tax reporting to Municipality.
Business Management
- Review all client contracts; advise on possible compliance issues
- Ensure billing processes are set up to comply with contracts
- Ensure insurance requirements, as outlined in contracts, are met
- Maintain centralized contract housing
IT / Computer Support
- Serve as point of contact with IT contract personnel
- Oversee & advise on computer equipment purchases, maintenance & repair
- Responsible for coordinating with IT support items such as server functions, email maintenance, file backups and other IT issues.
- Coordinate with building owner any necessary changes to wiring/heating/cooling
General Administrative
- Supervise Receptionist position.
- Ability to work unsupervised and manage several tasks at one time.
- Be able to work as a team member handling issues in a fast paced environment.
- Employee is responsible for keeping track and entering daily time
- Other duties as assigned.
Advertising Account Coordinator
Fast paced advertising agency searching for Account Coordinator. This is an entry level position and is a great opportunity for someone looking to get experience in the agency world.
This position provides administrative and customer service support and is responsible for project coordination, tracking timelines, responding to client needs, proofreading promotional materials, assisting with creation of client reports and presentation, conducting advertising and media research and assisting with media outreach.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Assists Account Managers with all client work and behind the scenes coordination.
- Must understand and be familiar with all client work in progress including all project deadlines.
- Must be familiar with print, radio and television production schedules.
- Responsible for crafting first run press releases and assisting with distribution to working media.
- Responsible for editing, proofing and fact checking all work.
- Able to manage and coordinate ongoing speaker bureau.
- Maintain media lists, develop and track event calendars.
- Responsible for the planning and coordinating special events including follow through and organization of all event details.
- Responsible for producing all print estimates.
- Maintain communication with all Account Managers to assure project flow.
- Build working relationships with all print and production vendors.
- Secure and maintain a database of talent for print, radio and TV.
- Proof, distribute and confirm receipt of all ads.
- Prepare daily media clippings report.
- Back up on answering phones.
- Occasional filing and client errands
- Required to track and enter daily time into Creative Manager.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Degree in a related field, i.e. Marketing, Business Administration or Journalism. Related work experience may be substituted for formal education.
- Must be proficient in Microsoft Word, Excel and PowerPoint, Outlook, as well as database/project management programs. Must develop proficiency with Creative Manager Pro. Must type with a minimum speed of 45 wpm.
- Ability to read, proof and interpret documents for content. Ability to write routine reports and correspondence. Ability to speak effectively before groups of clients and/or employees.
- Attention to detail and ability to multi-task critical.
- Ability to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Familiarity with printing processes as well as television and radio production processes.
ADDITIONAL REQUIREMENTS
- Transportation – Own vehicle is required for work with valid Alaska Driver’s License and proof of current insurance.
- Signed Confidentiality/No Compete Agreement is required.
- Professional Work Attire – Casual business attire required.
- All employees will establish a daily billing goal with agency President.