Job Description

Position is a full-time, regular, non-exempt position. 

Daily 8 AM – 5 PM.

Supervised by Chief Financial Officer

The Accounting Specialist/Accounts Receivable position is responsible for billing and accounts receivable functions at Alaska’s premier creative agency.  This position ensures client accounts and project billing schedules are set up correctly in the accounting system, initiates billing worksheets, coordinates with team members to ensure accounting deadlines are met and issues client invoices. This position posts client payments, follows up regarding collections, issues monthly reporting and provides administrative support.

What You’ll Do

• Manage client invoicing and coordinate with account managers and leadership to ensure billing accuracy and timeliness.
• Review contracts and engagement letters to ensure billing compliance.
• Track receivables, post payments, monitor payment schedules, follow up with clients regarding collections, maintain strong client accounting relationships.
• Support the agency’s in-house project management software: review new projects, provide monthly production budget reports.
• Prepare and distribute agency billing reports and accounts receivable reports.
• Cross-train on Accounts Payable for team support.

Administrative & HR Support

• Provide phone coverage
• Provide administrative support as needed.
• Oversee inventory control for office supplies in conjunction with Administrative Assistant.
• Assist with recruitment, on-boarding, and employee benefits administration.
• Provide occasional IT and building maintenance support.
• Be a helpful resource for both employees and agency leadership.

What We’re Looking For

• Accounting or finance background, with experience in Accounts Receivable/Billing
• Strong attention to detail and organizational skills.
• Ability to manage multiple responsibilities with accuracy and professionalism.
• Comfort with learning software systems and producing clear, timely reports.
• A team player who’s also proactive and self-motivated.

Why Join Us?

At our agency, creativity meets professionalism. You’ll be part of a collaborative, supportive team where your role makes a direct impact on both our client relationships and internal operations. We value kindness, initiative, and the people behind the numbers.

Position Requires:

1. Experience with data entry into an accounting software. Accounts receivable / billing experience required.
2. Organizational skills and attention to detail required.
3. Be able to work as a team member handling issues in a fast paced environment.
4. Proficiency in Microsoft Word, Excel and Outlook.
5. Transportation – Own vehicle required for work with proof of current insurance.
6. Professional Work Attire, business casual. 
7. Other duties as assigned.

MSI Communications is an equal opportunity employer (EOE). We support diversity in the workforce. Reasonable accommodations will be considered for disabled individuals.